LAUREUS SUPPLIER CODE OF CONDUCT
This Code is issued by Laureus World Sports Awards Limited, Laureus Sport for Good Trading Limited and Laureus Sport for Good Foundation (together “Laureus”). Laureus’s relationships with all of its business partners which include suppliers, subcontractors, consultants, joint ventures partners, and sponsors (together “Suppliers”), are based on fair, honest, ethical and mutually rewarding dealings contributing to high quality standards of products and services. Laureus therefore requires that all of its Suppliers adhere to basic ethical values and to ensure the compliance of their own operations with the principles and practices outlined in this Code. Suppliers should seek to ensure that these principles are communicated to and adhered to by sub-contractors and suppliers of Suppliers.
1. LABOUR RELATIONSHIPS AND EMPLOYMENT PRACTICES
1.1. General principle
1.1.1. Suppliers should adopt and apply fair and ethical labour practices respecting internationally recognised fundamental human rights standards, including the Universal Declaration of Human Rights, all international covenants and International Labour Organisation conventions.
1.2. Healthy and safe working conditions
1.2.1. Suppliers will provide safe and healthy working conditions for their employees and on-site contractors in accordance with applicable laws and regulations and will take appropriate measures to prevent accidents, injury and health problems arising from, linked to, or occurring in the course of work activities or as a result of the Suppliers operations.
Suppliers will ensure that employees are aware of specific role-related health and safety risks and hazards, and action to be taken in the event of an accident.
1.2.2. Suppliers will monitor health and safety issues and adequately address such issues that arise.
1.3. Wages and Working Hours
1.3.1. Suppliers should comply with applicable laws and regulations relative to minimum wages, standard working hours and employee benefits. Overtime hours will be voluntary and fully compensated at regular or premium rates, according to applicable legal requirements.
1.3.2. In special circumstances employees may be expected to work longer than standard hours for limited periods of time. Where this occurs, additional working hours and consecutive working days will be in compliance with the applicable regulations and planned in a way to ensure safe and humane working conditions.
1.4. Freedom of Association
1.4.1. Suppliers should not prevent employees from associating freely with any lawful and peaceful workers' or collective bargaining association. In the case where applicable labour laws restrict these freedoms, the Supplier is encouraged to facilitate parallel means of independent and free association and bargaining for the personnel.
1.5. No Discrimination
1.5.1. Suppliers should not subject any person to discrimination in employment; including hiring, wages, benefits, advancement, discipline, termination or retirement, on the basis of: race,
1.5.2. colour, caste, origin, nationality, religion, disability, gender, sexual orientation, union membership, political affiliation or age.
1.6. No Child Labour
1.6.1. Suppliers will not employ persons younger than 16 years of age or younger than the age for completing compulsory education where this is more than 16.
1.6.2. Suppliers must comply with all applicable legal requirements for young workers, particularly those pertaining to hours of work, wages, health, safety and general working conditions. A young worker is defined as any worker over the age of 16 and under the age of 18.
1.7. No Forced Employment
1.7.1. Suppliers will not use any forced labour, whether in the form of prison labour, indentured labour, bonded labour or otherwise. Forced labour should be considered to include any work or service, which is imposed under the threat of penalty for non-performance or for which overall terms of employment are not voluntary.
1.8. No Disciplinary treatment
1.8.1. Suppliers should not subject any person to harassment, corporal punishment, and/or threat of violence and will prohibit the use of monetary fines or any forms of mental or physical abuse, coercion, or intimidation.
1.9. Responsible environmental management
1.9.1. Suppliers shall conduct their businesses in an environmentally responsible manner by ensuring compliance of their operations with relevant legal requirements, environmental norms and specific industrial environmental regulations and have appropriate mechanisms in place to keep management and key staff up to date.
1.9.2. Suppliers are encouraged to make continuous improvement on minimising their environmental footprint, and shall ensure that all of their manufacturing sites, new construction projects and refurbishments comply with similar requirements.
1.9.3. Suppliers shall ensure compliance of air emissions from their operations with relevant legal requirements.
1.9.4. Suppliers shall practice good water stewardship.
1.9.5. Suppliers shall ensure compliance of safe handling, storing, and transportation of waste generated from their operations.
2. ETHICAL BUSINESS PRINCIPLES
2.1. General principles
2.1.1. Suppliers should act according to a “spirit of trust” regarding ethical business principles.
2.1.2. They thus acknowledge that basic business principles related to trade secrets, respect for intellectual property, sincerity, truthfulness, transparency and maintaining promises contribute to credible, stable and sustainable business relationships with Laureus.
2.2. Child Protection
2.2.1. The Supplier has robust policies and procedures in place to manage and mitigates risks in
relation to the protection of children and young people in accordance with this Code.
2.3. Gifts and Gratuities
2.3.1. Suppliers should not offer to their contacts in Laureus or any of it’s sponsors or partners any inducements, kickbacks, bribes or other payments that may compromise the making of objective and fair business decisions.
3. APPLICATION AND COMPLIANCE
3.1. General principle
3.1.1. Laureus expects its Suppliers to communicate the principles of this Code to their employees, sub-contractors and any other third parties with whom they do business so as to ensure the principles are integrated into their operations when dealing with Laureus.
3.2. Legal and Regulatory Compliance
3.2.1. All Laureus Suppliers shall conduct their business activities in full compliance with the applicable laws and regulations of their respective countries while conducting business with and/or on behalf of Laureus. In addition to any specific obligations under the Supplier’s agreement with Laureus, all Suppliers shall, without limitation:
3.2.2. Comply with the anti-corruption laws of the countries in which it does business, including the U.S. Foreign Corrupt Practices Act and the U.K. Bribery Act, and not make any illegal direct or indirect payments or promises of payments to any government officials (including employees of state-owned enterprises) for the purpose of inducing the individual to misuse his or her position to obtain or retain business. Conduct business in full compliance with antitrust and fair competition laws that govern the jurisdictions in which they conduct business;
3.2.3. Comply with all applicable environmental laws and regulations regarding hazardous materials, air emissions, waste and wastewater discharges, including the manufacture, transportation, storage, disposal and release to the environment of such materials;
3.2.4. Comply with all laws and regulations regarding the privacy of information, data protection and cross-border data flows;
3.2.5. Be honest, direct and truthful in discussions with regulatory agency representatives and government officials;
3.2.6. Avoid the appearance of or actual improprieties or conflicts of interests. Suppliers or their representatives shall not deal directly with any Laureus employee whose spouse, domestic partner or other family member or relative holds a significant financial interest in the Supplier. Dealing directly in the course of negotiating the Supplier agreement or performing the Supplier’s obligations with a spouse, domestic partner or other family member of relative who is employed by Laureus is also prohibited; and
3.2.7. Obtain all necessary licenses or permits to conduct the activities for which they have been hired by Laureus.
3.2.8. Laureus expects that each Supplier will cooperate in any investigation we may be conducting into an allegation of inappropriate or unethical behaviour involving either a Laureus employee or where the allegation involves Laureus.
3.3. Operating principles
3.3.1. Suppliers should report all existing or potential discrepancies between their current operations and the requirements set out in this Code and provide recovery and remedial action plans for evaluation by Laureus.
3.4. Evaluation
3.4.1. Laureus shall be entitled to request information from its Suppliers as to their compliance with the terms of this Code. Where necessary, Laureus may require a Supplier to provide evidence of its compliance by way of independent certification.
3.4.2. Suppliers shall have in place proper grievance and whistleblowing measures to allow employees to report actual or suspected misconduct without fear of reprisal.
3.4.3. Suppliers shall:
3.4.3.1. Clearly communicate these measures to their employees;
3.4.3.2. Allow employees acting individually or with other workers to submit a grievance without suffering any penalty or retaliation;
3.4.3.3. Record, investigate and process employee grievances raised.
3.4.4. Laureus shall be entitled to visit Suppliers facilities and the facilities of their sub-contractors and suppliers to establish whether the terms of this Code are being complied with.
3.5. Non-compliance and penalties
3.5.1. Laureus reserves the right to terminate business relationships with any Supplier who violates this Code or whose suppliers or subcontractors violate this Code. The terms of this Code shall be included in the standard supply agreements in order to enter into the business relationships with Laureus.
3.6. Reporting of Questionable Behaviour or Possible Violations
3.6.1. If you wish to report a questionable behaviour or possible violation of this Code, Laureus has a variety of resources available to assist you. You are encouraged to work with your primary Company contact in resolving a business practice or compliance concern. However, Laureus recognizes that there may be times when this is not possible or appropriate. In such instances, please contact using the following:
3.6.1.1. You may send an email to the Laureus Compliance & Governance Officer at:
[email protected].
3.6.1.2. Send a letter to the Laureus Compliance & Governance Officer at 460 Fulham Road, London SW6 1BZ.
3.6.2. Laureus will not tolerate any retribution or retaliation taken against any individual who has in good faith sought out advice or has reported questionable behaviour or a possible violation.
3.6.3. We thank you for your compliance with this important Code and look forward to a mutually beneficial relationship with all of our vendors based on the highest levels of ethical behaviour.
February 2022
